: Overview: The Union Payroll Coordinator position is responsible for the functional payroll responsibilities and controls for a multi-state union construction company. The ideal candidate needs to have a keen attention…
Finance & Accounting · Pittsburgh, PA
Payroll Specialist jobs in Pittsburgh, PA
Payroll specialists make sure people are paid correctly and on time. They process pay runs, handle deductions, and keep payroll compliant with federal, state, and local requirements.
104
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$21–$42/hr
Typical pay range
$62k
Median, full-time
5
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IDEAL HOME HEALTH CARE, LLC JOB DESCRIPTION JOB TITLE: Billing Assistant / EVV Coordinator REPORTS TO: Administrator A. BASIC PURPOSE The Billing Assistant / EVV Coordinator is responsible for ensuring the accuracy, comp…
$28 - $33 per hour
as Timekeeper. You will be responsible for maintaining accurate employee time and attendance records to support timely and accurate payroll processing. This is an important role on the payroll team as Timekeepers ensure…
delivers better outcomes for global customers by speaking the language of industry. How will you make a difference? The Senior Payroll Tax Specialist will manage all aspects of North America in-house payroll tax complian…
$27 - $31 per hour
Job Title: Accounts Receivable Associate Location: Pittsburgh, Pennsylvania Type: Contract Compensation: $27.00 - $31.00 Work Model: Hybrid – onsite and remote Hours: 40.0 Overview The Accounts Receivable Coordinator is…
Join our team! big Burrito Restaurant Group is looking for an Accounts Payable Associate to work with us. This position is Monday–Friday based in our corporate office in Pittsburgh, PA. The ideal candidate will bring the…
Location: 119 Gamma Dr, Pittsburgh, PA 15238 (Hybrid In-Office schedule) OVERVIEW: Under the direction of the Payroll Supervisor, the Payroll Specialist is responsible for accurate and timely processing of assigned compa…
$18 - $26 per hour
Job Title: Accounts Payable Clerk Location: Pittsburgh, PA Type: Contract Compensation: $18.00 - $26.00 Work Model: Onsite – onsite Responsibilities Monitor the Accounts Payable shared inbox and ensure inquiries from thi…
Job Title: Accounts Receivable Clerk Location: Pittsburgh, PA Type: Direct Hire Compensation: Work Model: Onsite – hybrid Responsibilities Enter trade and miscellaneous cash receipts on a daily basis in an accurate and t…
Job Title: Payroll Coordinator Location: Pittsburgh, PA Type: Direct Hire Work Model: Hybrid – onsite and remote Overview The New Hire Payroll Coordinator ensures the accurate and timely entry of new hires into the payro…
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What payroll specialists earn in Pittsburgh
Hourly first — that's how the offer arrives
| Experience | Hourly | Annual, full-time |
|---|---|---|
| Entry level | $21–$27 | $44k–$56k |
| Mid level | $25–$34 | $53k–$70k |
| Senior | $33–$42 | $68k–$87k |
Adjusted for the Pittsburgh market from national ranges.
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What employers ask for
The skills these listings keep naming
Payroll processingADP, Paychex, or WorkdayMulti-state payroll taxWage and hour complianceGarnishments and deductionsBenefits administration basicsExcelDiscretion and confidentialityAccuracy under deadlines
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Interview questions worth rehearsing
With the thing the interviewer is actually listening for
Walk me through a full payroll cycle you have run.
Cover collecting time data, validating changes, processing, review, and post-run reporting. Emphasize your checks before anything is finalized.
How do you handle a payroll error after employees have been paid?
Show urgency and correctness: quantify the error, follow the legal rules for corrections, communicate honestly with those affected, and fix the root cause.
What experience do you have with multi-state payroll?
Name the states and the wrinkles you managed, such as local taxes, differing overtime rules, or remote-worker registrations.
How do you process garnishments and other involuntary deductions?
Show you know the order of priority, response deadlines, and the documentation trail, and that you treat these with strict confidentiality.
Which payroll systems have you used, and have you been through a conversion?
Name the platforms and your depth in each. Conversion or implementation experience is a strong differentiator worth detailing.
How do you keep payroll data confidential?
Mention access controls, clean-desk habits, and declining to discuss compensation outside proper channels, even under social pressure.
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Resume tips that move the needle
For payroll specialists specifically — generic advice costs you here
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State the payroll size you ran: employee count, pay frequencies, and number of states or entities.
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Quantify accuracy, such as error rates or consecutive on-time pay runs, since that is the core promise of the role.
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Name your platforms exactly — ADP Workforce Now, Paychex Flex, Workday, Gusto — as job posts filter on them.
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Include compliance wins, like clean payroll tax filings, resolved agency notices, or year-end W-2 cycles delivered without corrections.
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List certifications such as FPC or CPP; they carry real weight in payroll hiring.
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Where this role goes
Typical progression
01
Payroll Clerk
02
Payroll Specialist
03
Senior Payroll Specialist
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Payroll Manager
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