: Job Function: Perform Human Resources and Payroll tasks essential for the effective operation of the Head Start Program. Principle Duties & Responsibilities Work with the Director of Operations to ensure the timely emp…
Finance & Accounting · Philadelphia, PA
Payroll Specialist jobs in Philadelphia, PA
Payroll specialists make sure people are paid correctly and on time. They process pay runs, handle deductions, and keep payroll compliant with federal, state, and local requirements.
191
Open roles today
$24–$47/hr
Typical pay range
$69k
Median, full-time
2
Fresh in this list
No email, no resume, no sign-up. Save any listing below and you start anonymously.
You're signed in. Saving a listing drops it straight into your pipeline.
01
Open payroll specialist roles
12 shown of 191 · sorted by freshness
: Responsible for the administration and management of the billing and electronic billing processes for all domestic and foreign clients and vendors. The candidate will possess strong analytical acumen and superior custo…
$70k - $80k
Job Details: Job Title: Legal Billing Specialist Department: Accounting Location: Philadelphia, PA Salary Range: $70,000 - $80,000 Employment Type: Direct Hire Company Overview: A national law firm is seeking a detail-or…
$200k
About World Business Lenders World Business Lenders (WBL) is a privately held portfolio lender specializing in real estate-secured business loans and providing access to capital for under-served businesses that lack trad…
$78.1k - $130.1k
timely pay for approximately 65,000 U.S. employees across all states. As an HR Operations Lead Analyst, you will support outsourced payroll operations, strengthen controls, and improve processes that make pay easier and…
$225k
job summary: Our client is seeking a high-impact CAO to serve as a strategic architect for their financial operations. Reporting directly to the CFO, this is a pivotal leadership appointment for an established financial…
$25 - $27 per hour
Construction Billing, Project-Based Billing, Work Order, Purchase Order, PO, Billing, Vendor Billing, Client Billing Records, Billing Specialist, Invoice Processing, SiteTracker Billing Module, Accounts Receivable, OSP,…
$125k - $175k
Senior Pension Settlement Project Manager ~202603210 ~Philadelphia, Pennsylvania, United States ~United States ~Full time View favourites Description We are looking to expand our Retirement Risk Management EPL team acros…
$75k - $85k
Job Details: Settlement Officer Growing title and settlement firm is seeking a Settlement Officer to manage residential real estate closings from contract through funding and disbursement. This is a client-facing role wh…
$20 - $25 per hour
Job Details: Billing Clerk – 6 month contract – fully remote We're looking for a detail-oriented Billing Clerk for a 6 month contract! In this role, you'll support the Billing department by maintaining customer and vendo…
$18 - $20 per hour
Responsive recruiter Benefits: ~401(k) ~Dental insurance ~Employee discounts ~Health insurance ~Paid time off ~Vision insurance Pacifico Auto Group is looking for a full-time Billing Clerk to join our accounting office.…
Payroll Specialist – To $65K – Philadelphia, PA – Job # 3605b Who We Are The Symicor Group is a boutique talent acquisition firm based in Schaumburg, IL & Rockport, TX. Our nationally unique value proposition centers aro…
02
What payroll specialists earn in Philadelphia
Hourly first — that's how the offer arrives
| Experience | Hourly | Annual, full-time |
|---|---|---|
| Entry level | $24–$30 | $49k–$63k |
| Mid level | $28–$38 | $59k–$78k |
| Senior | $37–$47 | $76k–$97k |
Adjusted for the Philadelphia market from national ranges.
03
What employers ask for
The skills these listings keep naming
Payroll processingADP, Paychex, or WorkdayMulti-state payroll taxWage and hour complianceGarnishments and deductionsBenefits administration basicsExcelDiscretion and confidentialityAccuracy under deadlines
04
Interview questions worth rehearsing
With the thing the interviewer is actually listening for
Walk me through a full payroll cycle you have run.
Cover collecting time data, validating changes, processing, review, and post-run reporting. Emphasize your checks before anything is finalized.
How do you handle a payroll error after employees have been paid?
Show urgency and correctness: quantify the error, follow the legal rules for corrections, communicate honestly with those affected, and fix the root cause.
What experience do you have with multi-state payroll?
Name the states and the wrinkles you managed, such as local taxes, differing overtime rules, or remote-worker registrations.
How do you process garnishments and other involuntary deductions?
Show you know the order of priority, response deadlines, and the documentation trail, and that you treat these with strict confidentiality.
Which payroll systems have you used, and have you been through a conversion?
Name the platforms and your depth in each. Conversion or implementation experience is a strong differentiator worth detailing.
How do you keep payroll data confidential?
Mention access controls, clean-desk habits, and declining to discuss compensation outside proper channels, even under social pressure.
05
Resume tips that move the needle
For payroll specialists specifically — generic advice costs you here
01
State the payroll size you ran: employee count, pay frequencies, and number of states or entities.
02
Quantify accuracy, such as error rates or consecutive on-time pay runs, since that is the core promise of the role.
03
Name your platforms exactly — ADP Workforce Now, Paychex Flex, Workday, Gusto — as job posts filter on them.
04
Include compliance wins, like clean payroll tax filings, resolved agency notices, or year-end W-2 cycles delivered without corrections.
05
List certifications such as FPC or CPP; they carry real weight in payroll hiring.
06
Where this role goes
Typical progression
01
Payroll Clerk
02
Payroll Specialist
03
Senior Payroll Specialist
04
Payroll Manager
Ten quiet minutes a day
Applying for payroll specialist jobs in Philadelphia?
Robbi carries this page into your first day: your role, your city, your shift preference. Then it hands you a few small things each morning and keeps the pipeline honest.
Save what looks right here, then let Robbi hand you a few small things each morning and keep the follow-ups honest.
Start with this search
No email, no resume, no sign-up.
Open your tracker
Everything you saved is already there.